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The University of Memphis Board of Trustees Meeting October 4, 2017

The University of Memphis Board of Trustees Meeting October 4, 2017


Good afternoon ladies and gentlemen and welcome
to the October fourth University of Memphis board of trustees meeting. My name is Alan Graf, I have the honor of
being the chairman of the board for this period of time, my third one, I have not thrown out
yet, very exciting for me. I would like to introduce the main table starting
with our very able general counsel Melanie Murry. Next to her is our provost who does an outstanding
job ladies and gentlemen, just going to tell you that right now Karen
Weddle-West, thank you for what you do and Karen. Trustee Douglas Edwards. Trustee, hey Carol, how you doing? My audit committee chair. I am really really proud of Carol Roberts,
doing a great job, my partner Cato Johnson, Brad Martin, our faculty representative Kate
Schaffzin, Dave North, Susan Springfield, our student representative, who is doing a
great job, we are very proud of her, she gets the day off today because she is in all the
committee meetings and she told me to get the meeting over quick, she has got to go
study, Taylor Mayberry, and our president the Honorable David Rudd. We are going to change it up a little bit
today and make a little bit more interesting. We will have a couple of presentations for
you that I think you will find of great interest so we will not just be voting so it will be
a little bit longer but hopefully you will be appreciative of getting a little bit more
out of it, so with that, we are going to make sure that we have a quorum and since we do
not have all of the trustees here we will do a roll call vote, Melanie. Trustee Edwards, here. Trustee Ellison. Trustee Graf, present. Trustee Johnson. Here. Trustee Martin, here. Trustee North. Trustee Roberts, here. Trustee Schaffzin, here. Trustee Springfield, here. Alright, we have a consent agenda which ladies
and gentleman simply consists of the minutes of the last two meetings and we will do this
by voice vote, voice vote, easy for me to say, all in favor say yay. Yay. Anybody opposed? So ordered. Alright at this point I am going to turn the
meeting over to our president David Rudd who is going to give some brief comments. Mr Chairman I have got a couple things as
we start a new academic year I think it is always nice to review where we are currently
in the progress that the university has made in the challenges and issues that we face
is an institution. As you look at this first slide just a reminder
of what the core focus of the university is, what some of our targets are around student
success, community engagement, improving overall national visibility, improving facilities,
as well as overall institutional effectiveness. Tony Poteet is going to talk a little bit
more about our master plan and some facilities update so I wont, I wont do that here for
you today I do want to remind everyone that we just completed another SACSCOC review of
our governance change. That involved the work of many individuals
on campus who did a remarkable job and we have been recommended for approval with no
requested modifications that actually would be taken up in the fall SACSCOC board meeting
here in the next month or so, and again, many individuals involved, but a lot of that was
driven by Melanie Murry and her team, and so we want to thank Melanie for an outstanding
job and really has done a remarkable job on the SACS front now for the last two years,
so thank you. If you look at this last legislative session
this was a good legislative year for the University of Memphis, we had a significant increase
in overall operating funds, we had a salary increase that again was funded, but only partially
funded, as just a reminder for everything everyone that when we have salary increases
at the state level they are only sixty five percent state funded, the university has to
pick up the additional funding for those increases. We had significant capital maintenance dollars,
actually the largest that we have had in many years, almost triple the amount we had from
the previous year, and then we had two additional allocations one for the Scheidt Family Music
Center, and we have raised our matching funds and are moving forward with that and I want
to thank trustee Roberts for her assistance with that committee, they are moving forward
very quickly, and I believe we have now appointed an architect, is that correct? OK. We also received a allocation for the Memphis
Research Consortium. On the Scheidt Family Music Center, I want
to point out, we discussed a little bit this morning, that we are enhancing parking and
expanding parking in that area prior to breaking ground on the Music Center. I know that our students, faculty and staff
always have questions about parking, appropriately so, and this is an area that we’re being proactive
on. Finally I want to let people know that we
have got a major initiative that we are a part of in the upcoming legislative session,
it is called The Rise initiative, the research investment for a strong economy, it is about
expanding our research base, not just at the University of Memphis but at all of our L.G.I.
partner universities as well as UT Martin and UT Chattanooga. We are optimistic about that effort as we
move forward. We are also have include, included a request
to expand two buildings at Lambuth, and this is an eleven million dollar request to expand
and remodel Sprague hall and Spangler. Those would be geared primarily toward doubling
the size of our nursing program. We have a remarkable demand there and are
confident about the capacity to grow that very quickly with these renovations. We also have a research modernization request
that will be pursuing, not this year because we are going to pursue some expansion for
engineering, but in the next year or two years as well. I want to remind everyone that we had another
low tuition increase year and I know that any tuition increase is problematic for students,
but also it is critical for us to have the funds to support the infrastructure at the
university as well as reward our faculty and staff for the outstanding work that they do,
and this is the fourth consecutive year, we are averaging about two percent a year over
the last four years and that is in contrast to an eight year average over the previous
fifteen years, so we think that we are taking the issue of affordability very seriously
and doing it in very concrete ways to make this an accessible, affordable university
for our community and for anyone nationally. If you look at our overall tuition increase,
you can see that our tuition fee increase was the lowest among all of the LGI universities,
and again, any increase is difficult we recognize, but again, from a state wide perspective we
are doing very well containing cost and I think working in a very, a very effective
financial model. We have continued to improve the affordability
of the University over the course of the last four years, and we have made up significant
ground in the last three years, particularly with our our primary competitors in terms
of state universities if you look at that graph, we are really thinking about this each
and every year, so when we talk to this board about tuition, we talk to this board about
fees, we will always come back to you with an affordability analysis and talked about
where we compare to other universities in Tennessee, as well as regionally and nationally. The net impact for us has been good, we had
another significant increase in terms of freshman enrollment. You see the last four years there and you
can see in 2016 we had a thirty percent increase over 2015, then this year we fell a little
bit short of that, but again it was twenty six percent higher than it was in 2015, so
we continue to attract very strong freshman classes and if you look at those points at
the end, I think two points in particular are worth mentioning, one, we are getting
very attractive financial, academically competitive students. We had an increase in our average ACT score
and if you look at how we categorize students in their application process, we are yielding
at higher rates from our top categories, and we are excited to see that. We have also had a reduction in the overall
discount rate which improves the financial position for the university. Our overall growth over the last three years,
if you look at 2017 compared to 2015, we have grown five point nine percent in total numbers,
the headcount enrollment is there at the bottom, that is 20,585 to this year 21,805. I will come back to this board to talk about
headcount enrollment may not always be the best measure of a university and our overall
financial position, we will talk a little bit about why that is the case, and so we
will be talking with you in more refined language about how we look at the financial structure
of the university and, and again, headcount enrollment growth is fabulous, but there are
other things that we need to talk about and consider as a part of that. Particularly proud of our graduation numbers
really is a remarkable achievement for this university for the faculty and staff and our
students. If you look at our comparison in terms of
the average number of overall degrees awarded, fifteen percent increase in, and if you look
at our increase in undergraduate degrees awarded from a decade ago, twenty six percent increase. I think that is stunning, that does not happen
in isolation, and I think that Dr. Weddle-West would agree with me that happens as a result
of a lot of teamwork, remarkable faculty and outstanding staff that have allowed us to
move in that direction, we are very proud of that shift in growth in the last number
of years. A couple of additional enrollment points for
the board, we have grown in Lambuth, we are over a thousand students now, actually noticeably
over a thousand students at Lambuth and we think that we are positioned well to continue
to grow there, you will see some new initiatives about Lambuth in the coming months. We are discussing actively a number of things
that will help us expand that campus even further. And I would point out that, as you see there
on the slide, our UofM Global, our online division is actually the fastest growing division
at the University of Memphis, we had remarkably good growth last year, we are going to exceed
that growth again this year. Our dual enrollment growth is over thirteen
hundred students, we have got a goal of about fifteen hundred. Our growth in terms of freshmen, we are targeting
three thousand highly qualified freshman in future years. Now none of that is important the quality
of what we do is not exceptional, and what you will see there are the THEC quality assurance
funding scores that we receive and you can see gradually increase. Our formal score from THEC for 2017 is not
out yet, but our informal feedback is that we will receive a 93, and you can see that
we have steadily improved overall quality of the experience that our students have and
we will continue to focus specifically on the quality of that experience. As a reminder for everyone, the budget for
the University of Memphis is the largest among the locally governed institutions. The University of Tennessee is significantly
higher, but the universities that we’re compared with are the LGIs. Brief note about our development, our development
team and our fundraisers have done an outstanding job. Bobby Prince over the course of the last three
years, his team, we have raised over 96 million dollars for the university across a range
of projects for a record average of about thirty two million, little bit over thirty
two million per year. We are optimistic about continued efforts. A few comments about the strategic directions
of the university, we have engaged some assistance in strategic planning, we are actively engaged
in that. This coming year with faculty and staff and
students you will hear more about that but at the heart of that effort really is a focus
on trying to improve our neighborhood connectivity, I think you can see that in the areas around
campus, an effort to improve the safety, livability and walkability and overall residential experience
of our campus. That is not possible without integration into
the neighborhood and I think you can see some improvement, I think it is very visible for
this campus, and then finally our efforts on the Carnegie One research classification. I am working with Dr Myers and Dr Weddle-West
now. We will be announcing sometime in December
more than likely a renewed effort on that front in what the investment of the university
will be in growing our research capacity and growing our research efforts as we target
Carnegie One status, that is a long term agenda item though, then growth to Carnegie One is
going to take us a little longer than many might anticipate. And then finally let me point out our efforts
on the entrepreneurial front, we just recently launched UMRF ventures, I have to tell you
I think this is one of the more creative, inarguably one of the more effective things
that we have done as a university. This uniquely supports our students, it allows
us to look at competitive, well paying jobs on our campus that support our students directly,
and that are manned and an operated by our students. We are really pleased that Tom Kadien is now
the C.E.O. of UMRF ventures and we actually will be bringing some things forward to you
in the coming months about further expansion in terms of the focus of UMRF ventures in
our capacity to actually employ our own students, we are excited about it. So that gives you a snapshot of where we are
as we start a new year, this is a new year that will be focused around strategic planning,
further development for the university, all of that is going to be done within the frame
of entrepreneurial spirit that I think is unique for Memphis, so we think it will be
a good and exciting year. Thank you Mr. Chairman. Well thank you Dr. Rudd, obviously ladies
and gentlemen you can see that we have got a lot of wonderful things that we have accomplished,
we have got a lot of momentum and we have got a lot of great plans for your university
ahead and I hope that you will get as excited about what is going on here as your board
of trustees is. Speaking of your board of trustees, I just
wanted to give you a little visual of the homework that we do in between meetings. This is the assignment at this time. So we get paid per page, so I guess that is
a pretty good deal, but you are going to hear some exciting stuff from the rest of our speakers
today but we have to take our hats off to our president who is the leader of the university
and who under whose watch all these great things have happened and are going to happen. You will hear a little bit more about that
from me towards the end of our meeting, so again thank you President Rudd. With that I would like to introduce again
Provost Weddell-West who has a number of items to cover with you today which took up most
of this paperwork I might add so, Karen. Thank you Mr Chairman, thank you President
Rudd and I echo President Rudd first in making sure that our faculty our staff and every
unit knows that we truly are grateful for the amount of work that you have done to make
these kinds of benchmarks and metrics work for us and for all of the accomplishments
are truly involves a village and we thank you so much for knowing how much this means
for the growth and quality of the university. So one of the items that was requested by
the board last time and that we presented this time was an overview of our programs
to make sure that our board was fully aware of the various undergraduate, graduate, graduate
certificates, masters and Ph D. Degrees that we offer. So we offer fifty four undergraduate degree
programs with several concentrations, fifty nine Masters, 28 doctoral, forty four graduate
certificates. When our board went to THEC training, they
heard from national leaders who talked about the importance of offering nano degrees or
micro degrees and we wanted to share with our board that we had long since had many
of those degrees already in place and are indeed, Dr. Dhaliwal will be the first to
say that that is largely what drove our enrollment growth at the graduate level this particular
time, people who were not necessarily seeking a full masters, but add on degrees to enhance
their professional marketability and skills. We also have accelerated bachelors and masters
programs that I shared with the board which allow students to complete both the bachelors
and the masters within five years, and those are increasingly important for us as we recruit
students who are looking for better ways to achieve the terminal degree in their area,
or to have some graduate level experience while matriculating as an undergraduate degree. We have grown our number of schools and colleges,
including the elevation of the Helen Hardin Honors College and we share all that information. They looked at all of that paper that Chairman
Graf just shared with you to make sure that they were constantly being in a good position
to advise us on direction, opportunities for growth related to their respective areas of
expertise, their global experiences and that is an ongoing process for us. The chair of the academic research and Student
Affairs Committee, Kate Schaffzin, our trustee, will share with us the outgrowth and the outcome
of that kind of discussion, but it was quite fruitful and we thank you for your input into
that process. One of the important areas that David highlighted
was not only our growth in terms of higher achieving students, but we also have a more
challenging population in that fifty one percent of our freshman class are Pell eligible students. That just simply means that these students
lack material and physical resources, so as we drive enrollment and increase graduation
rates, and increase opportunities for people with higher ACT scores to enter and higher
G.P.A.s, we have to make sure that we can help fill the gap, so I am sharing this information
with you to talk about the importance of the access and diversity funds that the state
has continued following the Guyre desegregation settlement. Governor Haslam has continued these funds
and they mean a tremendous, tremendous amount of success for the university in particular,
unlike for a lot of other universities we received the lions share of these monies,
we encouraged our board to help us be great and fervent advocates for these monies to
continue so they make a difference almost by half in our graduation rates of our Pell
students, and that is largely because fifteen hours of our in-state tuition is about forty
eight fifty and the Pell Grant maximum amount that a student is eligible to receive is five
thousand nine hundred so it does not cover the full year, this four thousand dollars
Memphis advantage scholarship actually bridges the gap and allows the student to complete
that year by having both the Pell and this scholarship, so it means the difference between
a student who will not have to go into his or her second semester of the freshman year
without taking out a federal loan. It is very important for everybody to recognize
the importance of that dollar for this population as in this region of West Tennessee. It also means the same thing for our historically
under represented minority students, a confounding of that variable associated with Pell and
African-American achievement, again about twenty to thirty percent increases in graduation
rates for those who receive, and those who do not, and they also above the first time,
full time freshman representing all groups. So this money makes a tremendous impact in
who were able to recruit, in who is able to then stay with us. The retention rates are equally impressive
for each of these populations, those who receive the access and diversity money it is a ninety
five percent retention rate from freshman to sophomore year that allows us to do a great
deal of shoring up and bolstering students and getting them involved in other means of
engagement that will further enhance the likelihood of their graduation. This impact is tremendous also at the doctoral
level, so our first generation Ph D.s are available to all students whose family members,
immediate family members, have not earned a doctoral degree, and for terminal masters
in fine arts degrees as well, and over the years we have been able to help and assist
more than two hundred or so students towards the completion of the Doctoral degree. this fellowship allows students to work while
they receive the stipend that pays for that tuition and then also pays an individual stipend
of about seven hundred dollars per year so these major differences have created this
cadre now of professors, of researchers, who would not have been able to attain this terminal
degree without this level of assistance, and I shared all that information with the board
as well. In the doctoral level, our trustee Kate Schaffzin
was also able, at the law school level, to add to the importance of that money for law
school. So we see that at the law school we now know
that since 2008 we have helped more than 534 Caucasian, African-American, Asian, American
Indian and Latino students, first generation and others, graduate from the law school. A big part of the money goes to support the
Tennessee Institute of Pre-Law, which is known as a summer bridge program, and it prepares
students to be more successful. It also provides successful support in terms
of advising throughout their matriculation. As a result, those students who are part of
the TIP program, the Tennessee Institute of pre-law, actually have a higher bar passage
rate than those students who were not. We will continue that level of academic support
for the law school for all law school students because it is a best practice, so we will
continue to honor that. We also then, as David said, talked about
and shared, not only our enrollment numbers continuing to reflect a higher level of student,
but also more global scholar. Always like to point out that people think
all of our students come from Memphis, with the exception of Wyoming they come from all
across the states, we get one student from Wyoming Chairman Graf, then we will have all
of the states enrolled at the University of Memphis. I am on it. All right, OK, lets get one here. Sixty four percent receive the Hope Scholarship,
they do come from twenty nine states and fifteen countries. Twenty one percent in our Helen Hardin Honors
program where that average entering GPA is 3.88, and that average ACT is 29, so we have
quite a few students who are at the highest level and they choose to come here because
we have the best honors college. We have increased the ACT scores David talked
about, 25 were valedictorians and I talked about the importance of the challenge. It is an opportunity, that is how we view
it of graduating students who have fewer resources and getting them to the level of those who
also have more resources, and all of these opportunities that we have just discussed,
all of these initiatives that all of you have helped us to implement and to be successful
with have led to these record numbers of degrees that David alluded to. The fact that we have, for the past four years,
graduated and awarded more than four thousand degrees, and that we have had the highest
number ever this past year of bachelors degrees, and the highest number ever of doctoral degrees
is a testament to not only the quality and the devotion and the loyalty, but the hard
work of the faculty, staff and students here. Our board, we thank you for your contributions
to what we are trying to do and we appreciate your interest and opportunities to assist
us as we move forward with our drive toward Carnegie One classification, thank you very
much Provost Weddle-West, that is a lot of accomplishments there and again I extend my
congratulations to you and your team. It is an honor to be on this board of directors,
I can tell you that. Next up we are going to having a campus master
plan overview from our vice president Tony Poteet. Tony is the guy who knows where every brick
on campus is. Tony? Chairman Graf and the rest of the board, thank
you for allowing me to make a presentation today. We have a lot of opportunity here at the University
of Memphis, just as a reminder, we have a very strong master plan for all of our campuses,
great guidance as well as a lot of collaboration, excuse me, and of course it is required and
utilized. We build our projects, or we build our campus
and realize its master plan through projects. We have opportunities through capital outlay
projects and capital maintenance projects from the state of Tennessee, disclosure projects
that we would fund internally, and local projects funded internally which were able to target
problem areas quickly on campus. Over the next three years, three to four years,
you are going to see some of the most exciting developments I think in the history of the
campus. We have five major projects that are funded,
that are, one is being completed now, the basketball practice facility, the others are
in design and just working through the process to start construction that is from the wellness
and fitness center, the parking garage land bridge, our football practice facility, Patterson
realignment and our new music center. The Center for Health and Wellness is now
what we have termed the new name for our recreation center. It will be a new facility about, 74,000 square
feet, which is combined with our existing facility, which we will retain, will provide
us with close to two hundred thousand square feet of recreation space, but it has been
reprogrammed with an emphasis towards academics and through the College of Health Studies
and the developments on the south of the railroad tracks are going to be realized in two separate
projects. The parking garage and land bridge is one
stand alone project and that includes the site development and then the health and wellness
project will follow that for that new facility, but it will also replace the exterior of the
outdoor pool that is at the existing student rec center, put artificial turf on our intramural
field with a nice walking track, develop a recreation type of outdoor pool and then some
outdoor courts. So the first activity you will see on these
projects will be the removal of the print shop which is small single story facility
located on Southern. We have actually already bid that and that
is in the process of being awarded. We are moving our mail services out of that
building to Park Avenue campus. So the contracts have been sent up to TBR
to award. So within the next month or so we will start
in earnest and then they will begin the foundations for the garage and start bringing in the precast
and assembling the garage. So things will happen quickly once we get
started. The, I have some photos here and images that
are before and after images of the, all of those combined projects south of the tracks
and on the left is the current terminus of the Alumni mall if you were standing on the
balcony of this building looking south, and then the design for the new amphitheater,
the entrance to the stairs and the the linkage to the land bridge. It really provides a good terminus to this
alumni mall. It provides an activity area for the students
and of course the safety crossing both streets and the railroad that the land bridge will
bring, with also with an iconic design, and access to parking and the recreation facilities
on the south side. Will just be a dramatic change in terms of
student access and safety. Here is another shot that looks North along
Echols street, which will be converted into a pedestrian mall, and then you can see on
the right the terminus of the land bridge, the parking garage on the left, recreation
center on the right, with the plaza that provides linkage to all these facilities in between
those. Next mentioned the athletic projects in terms
of the basketball center, walked through that yesterday. It is a beautiful facility that is nearing
completion. It will be a great home for the for the Tigers. Memphis football, we are we now have that
project funded. We have the design basically complete. We are working through TBR to put in place
a new construction manager general contractor and our goal is to bid that project out this
calendar year and start as soon as football season is over to provide a new training facility,
therapy pools, a multi use player area, and operations offices for all of football. So that will start Phase one of the football
training center. Phase two will be the actual enclosed football
field. We have a small addition being constructed
to the baseball field, Fed Ex baseball park, the, it is providing a new team meeting room
and some coaches lockers through a generous gift for that. So that is in construction now. Back on the main campus the Park Avenue, or
the Patterson Avenue realignment is a project that is long been on our master plan, we now
have funding. We have a design and we are working with the
city, working through some land easement items begin construction next year on making that
a normal intersection if you will and providing the parking and the visitor parking that is
in that area will, will be accessible without crossing the street and there will be a lot
of beautification along with the project in terms of landscaping. But the entry sequence and the safety, both
pedestrian and vehicular, are what is important on that on that project. The music facility, as Dr Rudd mentioned,
we have obviously received the funding. We have, through our committee work through
and select Arkamania as the project architect. We have a kick off this month, and I think
what is important of this is the, the impact that it will have on the music school, the
students, to have a in this community to have a facility of this type with a large assembly
hall, with the recording studio, large rehearsal spaces, accommodations for the band and so
just a huge impact on the possibilities for cultural, musical, ballet, symphony and opera. Continuing on with our maintenance projects,
I wont dwell on this we just I think you have to you have to consider the size of our physical
plant. We have two hundred seventy one buildings
over seven million square feet pretty old stock if you will, average age of fifty nine
years in terms of our buildings and we maintain a little over four hundred acres out of sixteen
hundred acres. This graph shows in yellow, the yellow line,
is the age of our buildings and you can see most of them were constructed there along
sixty to eighty, which means without significant investment a lot of those buildings are at
potentially the end of their life cycle. If you look at a lot of facilities standards
and calculations based on the amount of square footage, the age, we really should be putting
in about twenty five to thirty million dollars per year in capital maintenance in our projects. The yellow is what we have been putting in,
that is the maintenance we have been receiving. That does not show the year 2017 which would
be dramatically different than those years, but we are still, we are kind of behind the
curve and the farther we go, the further the curve gets ahead of us. If you look at all campus maintenance, deferred
maintenance as well as deferred modernization, it is over five hundred million dollars. I think what is important is, with the funding
that we do get, where do we put those funds? And we have, based upon studies we have had
from consultants is, that our mechanical systems are building on below and then space renewal
is our highest priority. Over the last couple years we finished up
a project that did some door replacement of virtually every education and general facility
on campus. We were able to combine this with some security
systems for card access and remote lockdown for the buildings on main campus. We will need to expand that in the future
to south campus. We will need to expand that also to pick up
some of our residence halls and other auxiliary buildings. One of our top priorities is always roofing. Roof replacement, we do have a project that
is in design right now for roofing on some major ENG buildings, business, theater and
C.F.A. as well as some on the administration building. We have had a lot of activity this summer
on building envelope repairs, windows bricks and stone keeping water out of buildings,
keeping mold out of the buildings. So that is a high priority also and here is
where looking back at that chart about where should we put our money. We have twenty two million dollars of HVAC
work, two buildings actually a part of that are complete, the Patterson and music, but
we have these other large facilities that are in design and they are funded virtually
if not the replacement of the total HVAC systems, then replacement of the main components of
those systems. Because they are at the end of their life
cycle. So those are disruptive. We have to move people around but for comfort,
for humidity control the are really paramount. Code and safety upgrades, we we have been
putting a lot of money into fire alarms, generators, switchgear we have about eight more buildings
funded that are lined up and already contracted for fire alarm replacements this next year. Something you do not think about or see is
the electrical feeds to campus. We are having a brand new feeder run to campus,
the original feeders were put in in the 60s. We are also putting in new feeders that feed
the entire South Loop south of the track, not only for the existing buildings, but for
the new facilities rebuilding there. Energy conservation, we are beginning to meter
all of our electrical distribution. We are going to be replacing all of the exterior
lights on campus with LED lights, and then start working through our main facilities. We already have funding for Admin and McWherter
library for LED light replacement along with some chiller upgrades that will save significant
electrical costs. Current Projects, we have just awarded a research
lab and engineering, we are getting ready to start resurfacing the memorial track that
is here on Main Campus for recreation. A gate along Getwell for Park Avenue entrance. We put two roofs and brick repairs on residence
halls of Rawls and Smith Hall. We just finished demolition of the old Epworth
Hall, so knowing where the bricks are we save some some bricks up there. And then defense audit building, we are working
through some remediation on that building to get it back in to use. This is just a summary of local projects that
we have every year, we do have about two, two point four million dollars of the local
funds that we have put to work we particularly put a portion of those facilities aside for
classroom updates, which is very important to work all the way through all classrooms
to get new furniture. Future projects, Dr. Rudd mentioned the Lambuth
outlay, mentioned engineering research facility that would allow research to move out of the
existing buildings to accommodate new enrollment growth in engineering. Other research modernization across the campus
and then our capital maintenance requests that furthers, you can see all of the buildings
that that will impact as we move forward, whether it is roof repairs or envelope repairs
and also the local boilers and gas piping is aimed at putting boilers in every building
to get rid of the underground steam lines that you see leaking all the time. So a lot of things going on, the disclosure
projects list we we went over this morning from the parking expansion to Wilder tower
and other facilities that, that we are studying. Now have a kind of a surprise here, it is
a movie about the land bridge and parking garage that I want to show you that was developed
in-house by Olga Kohr in my department. And she has done a great job on this but you
can see the magnitude of this project and just see how it is going to transform the
campus. (Music)
Thank you. This one worked off a lot of shoe leather
there. Well after those three reports, now you understand
why we are going to get every freshman in the country to come and enroll to University
of Memphis. Who would not want to come to our great university,
and by the way if anybody in the room, or that is on the broadcast wants to put your
name on one of these big projects, Bobby Prince right there is the man to see. We have got plenty of naming opportunities. It would be awesome to have the Tom Bowen
land bridge, I think that would be pretty cool. So exciting times for sure. So with that we will move into the more mundane
committee reports, we will start with Carol Roberts, chair of the audit committee. Mundane is probably a good term which is always
good for your audit committee and if you do not have a virtual reality, but we had an
excellent session today. We opened our meeting with approval of our
minutes from our June sixth meeting and then we talked a bit about the revision to the
audit committee charter, which I will come back to at the end. The meat of our session was Ms. Vicki Deaton,
head of the internal audit for University of Memphis, made a very good presentation
and discussion with the committee around how we are going to structure our audit program,
particularly in light of our new governance model, and the interface with the audit committee
and the board of trustees, so we talked about how we are going to do engagement opinions,
issue rating systems, the audit communications, how we make sure that we as a body of trustees
are informed of the things that we need to be informed of, as well as we provide our
support to our internal audit team, which of course is an independent group to make
sure that the right things happen. We also reviewed the internal staffing, we
all need to be educated on that, and it turns out that our staffing of four to five people
relative to the benchmarking the other universities seems to be in line. We will have to monitor that as work possibly
shifts from TBR on to the staff here, but we will pay close attention to that. We also then went through the internal audit
reports, we went through the reports for the audits that were completed in the first quarter
fiscal year 2018, as well and as investigations that were completed, and what is very important
is reputationally for the university that would that we know that the right things are
happening, that they if there are any concerns about issues, that they get into the hands
of the audit committee and that they are investigated thoroughly and that those results are are
communicated to us as a committee, so I thought the work done by Vicki Deaton and her staff
was very well done as I think the rest of the committee felt that way. So a very rich discussion. The one action item I believe that we have
in Ms. Mary is the audit committee charter revision and I think I should probably just
state a little bit about what that, what that is about so the board of trustees did approve
a committee structure which will govern the University of Memphis, we did that at our
March 2017 meeting, and we submitted that audit charter to the Comptroller of the state
of Tennessee for their approval. The Comptroller did provide a suggestion back
for one change in the audit charter before finally approving it, specifically the Comptroller
requested that the audit charter include language that provided for the committee to ensure
policies and procedures are easy to access, including a confidential reporting mechanism
to address, also to address conflicts of interest and although we had that in our internal audit
work, they wanted it included in the charter, which we were fine with doing, so our committee
recommends to the entire board on that we approve that change to the charter. May I have a second? Second Mr. Chairman. Secretary Murry, would you please call the
roll? Trustee Edwards, Aye, Trustee Graf, Aye, Trustee
Johnson, Aye, Trustee Martin, Aye, Trustee North, Aye, Trustee Roberts, Aye, Trustee
Schaffzin, Aye, Trustee Springfield, Aye. Thank you, thank you Carol for your report. Thank you. Alright, we will now turn to Kate Schaffzin
who will give the report and recommendations of the academic research and student success
committee. Thank you Chairman Graf. We began our discussions this morning hearing
about two new academic program proposals. One is bachelor of arts in creative mass media,
and the other a Ph D. In Counselor education, and a little bit of background is in order
for those under the focus act, the board of trustees has the power to prescribe curricula
and requirements for diplomas and degrees, and the university has the authority to create
new courses, terminate existing courses, determine course content or design and carry out less
extensive curriculum revisions, but THEC still must review and approve new academic programs,
off campus extensions of existing academic programs, new academic units and new instructional
locations as specified in a specific THEC policy. So two new programs were discussed at the
committee meeting this morning the first was a bachelor of arts in creative mass media
and the Department of Journalism and Strategic Media in the College of Communication and
Fine Art at the University of Memphis proposed to offer a Bachelor of Arts in creative mass
media. The program teaches students creative practices
in mass media and the tools needed to research and develop multi-media communications. It teaches innovation in the ways the media
communicates messages. The program represents a blend of three existing
majors at the department, in the Department of Journalism and Strategic Media, advertising,
journalism and public relations. It also requires students take three classes
from the Department of Art and includes the cross listing of several courses taught in
journalism and strategic media and art. The second new program that was discussed
in our committee was a Ph D. in Counselor education and supervision. This is a proposed modification of the Ed
D in counseling and personnel services to create a P.H.D. in Counselor education and
supervision specifically addressing the missions of both the university and the Department
of CEPR, as well as following the trends in the counseling profession in general by transitioning
toward a greater emphasis on research and scholarship in the doctoral program The proposed
degree also offers the CEPR department an opportunity to strengthen the University of
Memphis by participating in interdisciplinary collaboration with the Department of leadership
in order to more fully comply with the Council for accreditation of counseling and related
educational programs accreditation standards which focus on the importance of teaching
leadership and doctoral counseling programs. So essentially this is a transition from our
Ed D. program to a Ph D. program and in light of those we had discussion about both programs
and this committee recommended that the full board approved those two new programs, Chairman
Graf, I think I will wait until to the end of my report before I make a motion. That will be fine. The Next two items that we covered in committee
work two tenure upon appoint, two tenure upon appointment issues regarding Dr Jacob and
Dr. Fatima, Fatime, excuse me, and both of these individuals provided extensive tenure
files, we get a separate binder for that. And we discussed each and recommend that the
Board of Trustees approve the tenure of both. We also heard from Provost Weddle-West an
overview of the degree programs which she summarized here for all of us and she presented
on the access, the use of access and diversity funds ago, again, it was summarized for everyone
here today, and we also had a report from Dr Andy Meyers on what is happening in the
division of research. We talked about where we would like to go
based on the presentations that we heard in committee meeting and moving forward we are
looking forward to a report on online programs offered by the university and an update on
the finish line program and we requested a post audit of existing and new programs, and
in conjunction with the universitys strategic planning process, we have asked to be included
in how our committee can help the university reach its goals of where it wants to be in
five years. With that, I will make two motions that came
out of our committee and the first is that the Board of Trustees approve the Bachelor
of Arts in creative mass media and the Ph D. in counselor education and supervision
which will be submitted to the Tennessee Higher Education Commission for approval. I have a second? Second. Secretary Murry, please call the roll. Trustee Edwards, Aye, Trustee Graf, Aye, Trustee
Johnson, Aye, Trustee Martin, Aye, Trustee North, Aye, Trustee Roberts, Aye, Trustee
Schaffzin, Aye, Trustee Springfield, Aye.Sorry, I was waiting for Kate to say the next one. The second motion coming out of the academic
research and student success committee is to move the Board of Trustees to grant tenure
to doctors Jacobs and Fatime upon appointment. Do I have a second? Second. Secretary Murry please call the roll. Trustee Edwards, Aye, Trustee Graf, Aye, Trustee
Johnson, Aye, Trustee Martin, Aye, Trustee North, Aye, Trustee Roberts, Aye, Trustee
Schaffzin, Aye, Trustee Springfield, Aye. Ayes have it. Thank you. I will now give the report for the Governance
and Finance Committee. We did a delegation of authority policy to
the president, we had a tentative policy that we had approved earlier and it was working
just fine so we will make that permanent when we vote on it at the end of my report. We had a paid parental leave update presented
by President Rudd. This will be a very effective six week program
for those people who need it, and as soon as we can get the policy in place, it will
be implemented and I know the faculty will be happy about that. We had the capital budget in the presentations
from Tony that you all saw so I am not going to go over those again other than again say
Tony fantastic work I know you are excited about the future and the master plan as well. We had an optional retirement program review
by Dr Banning where he wants us to support seeking legislative relief in Nashville to
allow the retirees from the University of Memphis to access all of their retirement
funds at retirement, not just fifty percent, and the Board of Trustees unanimously agreed
to support that, no vote needed there. We also formed an ad hoc Public Policy Committee
and drafted trustee Cato Johnson to be the chairman of that committee that will include
both trustees and other members as needed. Trustee Johnson has a long tenure of being
in Nashville doing public policy work for the Methodist health care system. He is well known and he has offered to do
the same thing for the University of Memphis and I think that will be a big help for us
and we will be hearing more from him in future meetings. We also furthered our discussion on developing
a long term faculty compensation strategy and we set some timeline parameters around
that so that we could have an acceptable policy for retention and reward for our faculty by
the beginning of next fiscal year. I have three motions which I will take separately
if I might. For the board I move that we approve the delegation
of authority policy as contained in the meeting materials. Second. I have a motion and a second, please call
the roll. Trustee Edwards, Aye, Trustee Graf, Aye, Trustee
Johnson, Aye, Trustee Martin, Aye, Trustee North, Aye, Trustee Roberts, Aye, Trustee
Schaffzin, Aye, Trustee Springfield, Aye. Ayes have it. We have a motion to approve the capital budget
request for fiscal year 2018 and 2019 which Tony showed you which had one revision that
was submitted by staff and that we discussed today I make that motion. Second. I have a second. Please call the roll. Trustee Edwards, Aye, Trustee Graf, Aye, Trustee
Johnson, Aye, Trustee Martin, Aye, Trustee North, Aye, Trustee Roberts, Aye, Trustee
Schaffzin, Aye, Trustee Springfield, Aye. The last motion that I will make, the start
of this predated the formation of this board of trustees. And it had to do with an annual bonus program
for President Rudd. It was designed with very significant objectives
for the president to accomplish, I think you saw from his presentation just how outstanding
he has been for this last fiscal year, and the committee unanimously has approved and
is recommending to the full board that a hundred thousand dollar bonus be paid to President
Rudd based on his performance and those funds come from private funds that have been raised
by the University of Memphis foundation. Please call the roll. Trustee Edwards, Aye, Trustee Graf, Aye, Trustee
Johnson, Aye, Trustee Martin, Aye, Trustee North, Aye, Trustee Roberts, Aye, Trustee
Schaffzin, Aye, Trustee Springfield, Aye. Ayes have it. Congratulations Dr Rudd you have earned it
and now we are going to set them harder for this year so stand by. So that completes the report of the Governance
and Finance Committee. The interim action report that I have to give
you is that in accordance with the interim delegation of authority to the president approved
on March seventeenth the following actions have been taken to ensure the efficient operation
of the university in its programs, which we had in our pre read material but did not actually
discuss this morning. There were State Building Commission actions,
there were a numerable number of procurement contracts and there was a couple of human
resources that our president approved and now has the full authority to do that going
forward. Last thing for me is to update everyone on
the upcoming meetings of the board of trustees. On December the seventh we will hold a board
of trustees meeting at the Lambuth campus. We are looking forward to that, seeing what
is going on there and the projects that Tony talked to you about, and our 2018 schedule
is March seventh, June sixth, September fifth and December fifth, location and times of
those will be determined and communicated to you at a later date. Do I have any additional business? Hearing none, I move that the meeting adjourn. Second. Thank you. Thank you all for attending and have a great
rest of your day with.

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